Privacy Policy

Last updated: 8 November 2026

1. Our approach

We take privacy seriously because trust is central to OMOVERSE. This Privacy Policy explains how our corporate website and related email correspondence involve personal information, why we use it, how long we keep it, who may receive it and how you can exercise your rights.

2. Controller and scope

OMOVERSE GROUP LTD is the data controller for the processing described here. We are registered in England and Wales under company number 17358459. Our registered office is 71–75 Shelton Street, Covent Garden, London, WC2H 9JQ, United Kingdom.

For privacy enquiries, email corporate@omoversegroup.co.uk with the subject “Privacy Request”, or write to our registered office. Privacy matters are overseen internally by the Chair of the Board of Directors.

This policy applies to visitors to our corporate website and people who contact us about future product updates, business, academic or research matters, corporate information, professional opportunities or general enquiries. It does not cover the future OMOVERSE or OMOGADER product platforms, accounts, payments, bookings, matching services or marketplace operations. Information sent to this corporate website does not automatically become a product profile and is not used by us to train AI models.

3. Information we receive

Voluntary email enquiries. The website provides email links and, in some sections, fields used to prepare a message in the visitor’s own email application. Selecting “Continue in email” or “Prepare Email” opens an email draft for the visitor to review and send. The website does not itself receive the drafted message through those features. When you send the email, we receive the information you choose to include and may retain our correspondence.

Individual interest and early-access enquiries. We receive your email address and whatever you choose to write about your interest in OMOVERSE. An expression of interest does not create a product account or guarantee access to a future product.

Business enquiries. Messages may include a business name, business email address and, if supplied, country or main market and website address.

Academic and research enquiries. Messages may include a name, email address, role, brief research interest and, if supplied, university or other affiliation or a public academic profile link.

Corporate and investor-related enquiries. We receive the sender’s email address and the information included in the enquiry. We do not collect investment eligibility declarations through the website and do not accept investment applications through it.

Careers introductions. Messages may include a name, email address, area of expertise, a short introduction and, if supplied, a professional profile or portfolio link. A public profile provided by you may be reviewed only to assess professional relevance. A message is not an application to a specific vacancy.

General contact. We receive the sender’s email address, message and any other information voluntarily provided.

Technical and security information. Hosting, email and website-protection services may process technical information necessary to deliver, secure and operate the website and correspondence, such as IP address, request time, browser information and security events. This is separate from the content of an email drafted on your device.

We may view public business websites or public professional or academic profiles linked by correspondents for the limited purpose of considering their enquiries. We do not buy personal contact lists.

4. Information we do not request

We do not ask visitors to provide health information, religious beliefs, ethnicity, financial account details, identity documents, unpublished inventions or other sensitive information. Please do not send such details, trade secrets, confidential research or information about research participants in an initial enquiry. We do not invite CV or document uploads through the corporate website. If sensitive information is sent unexpectedly, we will handle it in accordance with applicable law and restrict or delete it where appropriate.

5. Why we use information, lawful bases and retention

Interest in future products and early access. We use an email address and related correspondence to respond to a person’s voluntary request for information about OMOVERSE or early-access opportunities. Where a person expressly asks to receive updates about launch or early access, we use their email address for those requested communications on the basis of consent under UK GDPR Article 6(1)(a), together with applicable electronic-marketing rules. A general enquiry alone does not subscribe its sender to a marketing list. Consent may be withdrawn at any time.

Business, research, corporate and general correspondence. We use the information provided to consider and respond to enquiries and manage any appropriate follow-up. Our lawful basis is our legitimate interests under UK GDPR Article 6(1)(f) in handling voluntarily initiated business communications, subject to individuals’ rights and interests. Where genuinely relevant, we may instead rely on steps requested before entering into a contract under Article 6(1)(b).

Careers introductions. We use voluntarily provided information to consider professional interest and, where relevant, to contact the sender about potential opportunities. Our lawful basis is legitimate interests under Article 6(1)(f). Sending an introduction does not guarantee a vacancy, an interview or an individual reply. Careers information is not used to add anyone to a marketing list.

Website security and administration. We use technical information where necessary to operate and protect our systems, based on legitimate interests and, where applicable, legal obligations.

Rights requests, complaints and legal matters. We use relevant information to meet legal duties, address complaints and establish, exercise or defend legal claims, relying on the lawful basis appropriate to the matter.

We keep personal information only for as long as necessary for its stated purpose. In deciding when to delete or anonymise correspondence, we consider whether an enquiry remains active, whether reasonable follow-up is expected, whether the sender has withdrawn from updates or requested erasure, and whether a legal obligation, dispute or claim requires longer retention. An email-update subscription is kept only while it remains active or for the limited period needed to record and respect an opt-out. Records may also remain in service-provider backups for their ordinary deletion cycle, subject to applicable safeguards. We periodically review information and remove it when no longer needed.

6. Emails, voluntary contact and consent

Contacting us is voluntary. Preparing an email through the website does not send it automatically: you decide whether to send it from your email application.

A request for information or a professional introduction does not automatically authorise unrelated promotional emails. Requests for launch and early-access updates are treated separately from general enquiries. We seek the consent required for optional updates and provide a practical way to stop receiving them. You may also ask us to stop sending updates at corporate@omoversegroup.co.uk.

We do not use Careers introductions for marketing.

7. Service providers and international transfers

We use service providers for website hosting, email delivery, security and related administration. They may process personal information for these services under appropriate arrangements. We may also disclose information to professional advisers under duties of confidentiality or to public authorities where legally required. We do not sell personal information.

Some service providers may process information outside the United Kingdom. Where international data-transfer rules apply, transfers must be supported by a lawful mechanism, such as applicable adequacy arrangements or appropriate contractual safeguards. You can ask us about the relevant transfer arrangements using our privacy contact details.

8. Security and automated processing

We take reasonable and proportionate measures to protect personal information, including access controls and secure transmission where applicable. No system can eliminate every security risk.

We do not use information received through this corporate website to train AI models or to make solely automated decisions about visitors or Careers correspondents that produce legal or similarly significant effects. The future product platforms are outside the scope of this policy.

9. Your rights

Subject to applicable legal conditions, you may request access to, correction or erasure of your personal information; restriction of processing; or data portability where applicable. You may object to processing based on legitimate interests and object at any time to direct marketing. Where processing is based on consent, you may withdraw that consent without affecting processing already carried out lawfully.

We respond to rights requests without undue delay and ordinarily within one month, subject to lawful extensions or other applicable rules. We may request information reasonably needed to confirm identity or clarify a request.

Contact corporate@omoversegroup.co.uk with the subject “Privacy Request”, or write to our registered office. You may also raise a concern with the UK Information Commissioner’s Office (ICO): https://ico.org.uk/make-a-complaint/.

10. Children, other websites and updates

Our corporate communications are intended for adults aged 18 or over. We do not knowingly invite children to submit enquiries or join any email update list. Links to external websites are subject to their own terms and privacy policies.

We may update this policy when our website, processing activities or applicable law changes. The current text will be made available on the website, with further notice where required by law.

11. Visitors from the EEA and other jurisdictions

Where the EU GDPR or other applicable data protection law independently applies to a particular activity, the corresponding rights and obligations apply in addition to relevant UK requirements. This policy does not restrict rights granted under mandatory local law.

12. Cookies and similar technologies

Cookies, local storage and other technologies used to store information on, or access information from, a visitor’s device may be subject to applicable rules, including the UK Privacy and Electronic Communications Regulations (PECR).

The corporate website uses only cookies necessary for its operation. We aim to keep tracking on the corporate website limited. Technologies essential to providing a requested service or otherwise covered by an applicable legal exception may be used without prior consent where the conditions of that exception are satisfied. For uses requiring consent, consent must be obtained before the relevant storage or access takes place. Where a statutory exception for statistical purposes is relied upon, visitors must receive the required information and a simple, free means to object.

Website technologies may change as the site develops. Browser settings may allow you to limit or remove cookies, although doing so can affect some website functions.

13. Data Protection Complaints Procedure

You may complain about our handling of personal information by emailing corporate@omoversegroup.co.uk with the subject “Data Protection Complaint”, or by writing to our registered office. No special legal wording is required.

We will acknowledge receipt of a data protection complaint within 30 days, take appropriate steps to consider and respond to it without undue delay, keep you informed as required and communicate the outcome. You may also complain to the ICO at https://ico.org.uk/make-a-complaint/ or seek other remedies available under applicable law. We do not penalise people for raising privacy concerns.